Workflow Planning
Map how the team works today, then clarify roles, data sources, handoff points, and operating rules that are easy to maintain.
Eva Zheng Portfolio
Project Operations & Workflow Automation Portfolio
I help teams turn recurring operational chaos into workflows, tools, and automations that are easier to track, hand off, and maintain.
About Eva
I start by understanding how your team really works, then design workflows and tools that fit the way you operate.
My background began in video production operations, where quoting, scheduling, crew coordination, on-site delivery, payments, and reporting all had to stay connected. That experience shaped how I design systems today: practical, traceable, and easy for teams to keep using.
Best fitTeams that want to organize internal workflows, project collaboration, or repeated operations.
How I workI clarify real habits and needs first, then build systems the team can actually use.
Delivery focusTrackable data, handoff-ready SOPs, and lightweight tools that are simple to maintain.
What I Help Teams Organize
I turn workflows, projects, and tools into systems teams can actually use.
Project Management
Organize project kickoff, data structure, task boards, progress tracking, and status visibility so PMs know what needs attention next.
Quotation, Payment, and Finance Tracking
Design clear logic for quotes, costs, income, expenses, payments, labor reports, and monthly summaries.
Productized Tools
Turn workflow needs into usable forms, spreadsheets, automations, internal tools, or Web Apps.
Selected Cases
Tools shaped around real workflows, built for teams to use.
OPERATIONS AUTOMATION SYSTEM
Video Production Operations System
I helped a small video production team organize the recurring blockers across 6-8 monthly projects, turning kickoff, tasks, files, crew availability, billing, and accounting into one system the team could use every day.
- Client
- A lean video production team managing 6-8 projects each month with many external crew members.
- Problem
- Project data, progress, crew replies, payments, and accounting records were spread across too many places.
- Solution
- I used Monday.com as the project center, then connected documents, LINE Bot notifications, and accounting tracking.
- Outcome
- Kickoff, tasks, documents, crew replies, and finance status became easier to manage, track, and hand off.
WEB APP
CueKon
I turned wide, hard-to-read production spreadsheets into a readable, filterable, and live-synced Web App, helping performance and production teams work from the same flow data.
- Client
- Built for stage, production, and live-event teams that need to collaborate across roles and stay in sync on site.
- Problem
- Google Sheet rundowns became too wide, and role-specific notes, cues, and live updates were mixed together.
- Solution
- I turned events, Cues, role fields, and live status into a filterable, editable, and synced Web App.
- Outcome
- CueKon became a publicly accessible product that guides users from event setup to Live Mode.
How I Work
From scattered workflows to systems people can follow.
01Map the current workflow
02Design the system logic
03Build the automation
04Document and hand off
Work Together
Does your team have messy internal workflows that need automation?
If your team relies on spreadsheets, forms, project boards, and chat tools for repeated work, I can help turn them into a more stable, trackable workflow.
Email: evazheng533@gmail.com